Private testing · App access is by invitationHow access works
PrepCove.

THE WORK, CONNECTED

A home for the work
behind every service.

From your first stock count to the day’s prep list, PrepCove brings everyday food-business workflows into one place.

Current status

These workflows are implemented in the private application. Access remains restricted; individual features depend on permissions, setup and current release configuration.

01

Inventory with a memory.

Start with a clearer picture of what you have.

  • Track raw and prepared ingredients, storage areas, units and stock lots.
  • Record deliveries, opening stock, waste and adjustments; reconcile physical counts through review.
  • Use low-stock thresholds and expiration information to spot items needing attention.

Document imports use a review step. Inventory Import requires separate enablement.

02

Recipes that connect to the work.

Put ingredients, batches and menu details in context.

  • Create and edit recipes with ingredient quantities, batch servings, notes and menu links.
  • Keep named variants and recipe revisions; review scaled quantities before using them.
  • Review supported document/spreadsheet imports and export scoped recipe data.

Scanned PDFs need OCR outside PrepCove. Imports are reviewed before saving.

03

Prep with the next step in view.

Move from a recipe to a practical daily list.

  • Plan prep by location, date and shift, with recorded quantities and recipe snapshots.
  • Use prep timers and check usable-stock shortages before completing work.
  • Record completion and ingredient usage; retain completed corrections and timing history.

Permissions and stock-safety checks still apply. Timers do not replace food-safety judgment.

04

Purchasing, transfers and costs.

Follow stock from receiving to production.

  • Maintain supplier products, review purchase orders and record partial deliveries.
  • Review replenishment suggestions and reconcile transfers between authorized locations.
  • Review recorded ingredient prices, FIFO stock valuation, production costs and menu contribution.

Purchase orders stay in PrepCove; they are not sent automatically to suppliers. Financial access is separately controlled.

05

Your team. The right access.

Give each person a workspace that fits their job.

  • Organize multiple locations within the business’s authorized capacity.
  • Use Owner, Administrator, Manager and Employee roles, location assignments and individual permissions.
  • Control financial visibility, changes, exports and staff administration separately.

Invitations and sign-in remain subject to current account security and private-testing restrictions.

06

Keep the details worth keeping.

Make handoffs easier to understand and review.

  • Search activity logs for receiving, waste, stock corrections, deletions and other recorded changes.
  • Filter authorized history by location, person, item or date and export scoped records.
  • Record manual temperature checks, cooling/reheating checkpoints, corrective notes and management reviews.

Temperature readings are entered manually. No connected sensors or guarantee of regulatory compliance is implied.

HOW A DAY COMES TOGETHER

Count. Plan. Prep.
Keep the record.

Start with one location and the workflows you need. Add your team’s access as you go; review before committing changes.

  1. Set up your workspaceApproved users select their business and authorized location.
  2. Build your starting pictureAdd ingredients, units, stock and recipes; review any imports.
  3. Plan the day’s prepChoose recipes and quantities, check usable stock and work from the plan.
  4. Review what happenedRecord completed prep, receiving and adjustments; follow authorized history.

CLEAR ABOUT THE LIMITS

What isn’t
released.

Live Toast, Square and Clover integrations, POS-driven stock deductions, external supplier ordering and forecasting are unavailable. Paid checkout and public customer onboarding have not launched.

Optional alerts need configuration and supported devices. Manual temperature logs document your team’s work; they do not certify compliance or replace safety procedures.

Read the practical details

Let’s talk about your workflow.

Tell us what you make, where you work and what gets in the way.

Contact PrepCove